Accounts Payable & Receivable Management
We keep your invoices organised and your cash flow healthy so you can focus on running your business. Serving small businesses and sole traders across Cardiff and South Wales, we handle all your accounts payable and receivable with care and precision.
Everything under Accounts Payable & Receivable Management
From invoice processing to collections, we cover every aspect of managing what you owe and what you're owed. Here's what we handle for your business.
Invoice Processing & Verification
We check every invoice against purchase orders and receipts, code expenses correctly, and schedule payments to optimise your cash flow.
Payment Tracking & Collections
Real-time monitoring of customer payments with aging reports, systematic follow-ups, and professional collections to reduce overdue accounts.
Vendor & Customer Relations
We manage relationships on your behalf, ensuring timely payments to suppliers while maintaining credit terms that work for your business.
Cash Flow Reporting
Regular reports showing exactly where your money is going and coming from, helping you make informed decisions about growth and spending.
How we keep your money flowing
If you're a Cardiff business owner juggling supplier invoices, chasing customer payments, and wondering where your cash has gone, you're not alone. Accounts payable and receivable management is one of those tasks that eats up hours every week but rarely feels like progress. We take it off your hands completely, handling everything from invoice verification to payment runs and collections follow-ups.
Our process starts with understanding your current setup and integrating with whatever accounting software you use. We verify every supplier invoice against purchase orders and delivery notes, code expenses to the right accounts, and schedule payments strategically to keep your cash flow healthy. On the receivable side, we generate and send customer invoices promptly, track payments in real time, and follow up professionally when things run late.
We've helped Cardiff businesses reduce their overdue invoices by an average of 60% within three months.
More information
Many small business owners tell us they've lost track of who owes what, or they've paid suppliers late and incurred unnecessary fees. We put systems in place to prevent both. You'll get regular aging reports showing exactly which customers are overdue and which supplier payments are coming up. We also run credit checks when needed and help you set payment terms that protect your business without damaging relationships.
What's included
- Invoice verification and approval workflows
- Payment scheduling and processing
- Real-time payment tracking and aging reports
- Systematic collections and follow-ups
- Reconciliation with bank statements
- Vendor and customer relationship management
- Monthly cash flow reporting
Whether you're a tradesperson in Pontypridd managing subcontractor invoices, a salon in Penarth waiting on product deliveries, or a dental practice in central Cardiff with insurance claims to chase, we tailor our approach to your industry. We know the local business landscape and understand the cashflow challenges that come with serving customers across South Wales.
Most of our clients save 8-12 hours a week once we take over their AP and AR processes.
The result is fewer late payment fees, faster collections, better supplier relationships, and financial records you can actually trust. You'll know your true cash position at any moment, which makes planning for growth or managing a quiet month far less stressful. And because we're local, you can pop in for a face-to-face chat whenever you need clarity on your numbers.
Worth considering
Balance Sheet
Balance sheet preparation and review, reconciled from your bookkeeping and explained clearly, so you can file accounts, plan ahead and talk to banks with confidence.
Balance Sheet→Profit & Loss Statement Preparation
Clear profit and loss statements prepared from your records, with plain-English insight into margins, overheads and true profitability for the period.
Profit & Loss Statement Preparation→Making Tax Digital (MTD) Bookkeeping Compliance
Making Tax Digital bookkeeping compliance, including software setup, digital record-keeping, reconciliations and MTD VAT submissions, with clear deadline reminders.
Making Tax Digital (MTD) Bookkeeping Compliance→Receipt Management & Paperless Accounting
Go paperless without the stress. Capture receipts by phone or email, keep them organised and matched to transactions, and make VAT and year-end accounts much simpler.
Receipt Management & Paperless Accounting→Bank Reconciliation
We reconcile your bank to your bookkeeping records, fix mismatches and clear uncleared items, so your figures are reliable for VAT, accounts and cash flow.
Bank Reconciliation→QuickBooks Setup & Training
Get QuickBooks set up for your business, with bank feeds, VAT settings and invoicing, plus practical training so you can keep your books tidy each week.
QuickBooks Setup & Training→Before you book
Here are the questions Cardiff business owners most often ask us about managing accounts payable and receivable.
How quickly can you get started with my accounts?
Do I need to change my accounting software?
How much does this service cost?
Will you chase my customers for late payments?
What happens if a supplier invoice doesn't match the order?
Can you help if my cash flow is already a mess?
Do you work with businesses outside Cardiff?
Are you qualified to handle compliance and tax implications?
Let's talk about your cash flow
Book a free consultation and we'll show you exactly how we can take accounts payable and receivable off your plate.
Book a free consultation